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HRG Rennies Travel

Data Capturer - 07/OP-04 (Permanent) Gauteng- Menlyn -Retail
Publication: 16 Jul 2013

Job Description

The position exists in order to capture the client’s invoice information on the BIS Finwiz system so that an invoice can be generated in order for payment to be made by the client.

• Receive documentation relevant to air tickets, accommodation, car hire, transfers, bill-back and refunds. The documentation must contain vouchers as well as relevant details of the client, i.e. order number, cost centre number and any other information specific to the customer.
• Ensure that correct fees are charged.
• Ensure hotel vouchers are correct.
• Capture the client invoice information on the system in order to raise an invoice.
• Print a Rennies Travel invoice detailing the client information from the system and attach it to the Hotel, car, or transfer invoice.
• Ensure that all docs are captured correctly and that correct fees are charged.
• Ensure that supplier invoices and vouchers are as per SLA of customer
• Follow up on differences between voucher and invoice
• Liaise with client on differences and request approvals
• Follow up on vouchers not invoiced
• Submit daily copies of supplier invoices to Creditors
• Email clients when out of SLA and re-submitting voucher for approval
• Submit the client invoicing documents to the credit controller for submission to the client in order for payment to be made timeously by the client.
• Match auto invoices to air tickets and check that details are correct i.e. debtors account no., order no., vat, total and fees, before submitting to credit controller.
• Ensure all manual invoices are filed.
• Any other ad hock functions as per departmental needs

Availability

***ASAP***/ months notice

Salary

Market Related

Required Qualifications

A Grade 12 certificate with accounting and mathematic as a subject is a necessity while an additional certificate course in basic bookkeeping, and experience in the travel environment would be an additional advantage

Location

Menlyn

General Details

Reference number to be quoted 07/OP-04

Application details

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