Vacancies

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American Express Travel

Accountant (Permanent) Gauteng- Rivonia -Finance
Publication: 13 Mar 2018

Job Description

  • Collection of payments for all outstanding management fee and sundry invoices
  • To ensure that all accounting entries and deadlines are managed and met on a monthly basis, achieving deadlines as per below
  • Reconciliation of General Ledger accounts every month and ensure that they balance.
  • Authorise EFT’s correctly and accurately
  • Identify possible risks in the department

Availability

ASAP

Salary

Neg

Required Qualifications

  • BComm Degree
  • 3 years experience in a management role
  • Law and Government
  • Basic Economics and Accounting principles and practices
  • GAAP and IFRS
  • Microsoft Office

Location

Rivonia

General Details

Month end file

§  A file including reconciliations of Balance Sheet and Income Statement Accounts must be prepared and printed

§  All recons must be accurate and will be reviewed and approved

Management Fees

§  Invoice management fees timeously and follow up with Client General Manager (CGM) and client with regards to payments.

§  Calculate & review monthly management fee provision, based on individual agreements at the beginning of each month, in arrears

§  Completing the Client Income Statement as soon as the management fee calculations are done

§  Raising invoices in General Ledger (GL) where payment is due to TTS & ensuring the payment received thereof.

§  Ensure monthly fixed fees and matching fees are invoiced and payments received

Individual Income Statement’s

§  Ensure that Income statements balance to Profit Analysis

§  Check for anomalies between budget and actual figures

§  Provide reasons for variances and suggestions to improve

§  Once balanced, send to the General Managers monthly.

§  Include detailed list of expenses as agreed with General Manager

BEE

§  Assist with collection of BEE certificates

Fees

§  Ensure contracts and fee schedules received for all new and current clients received

§  To be saved in U:\Finance\Accountants\Contracts and in ECM in the contracts folder

§  Ensure fees loaded correctly on TravelIT/AGM

§  Ensure fees increased once contract expires

Manpower

§  Processing all man power journals including Incentive and AOD deduction report

§  Process journals to allocate CTC to the correct cost center

§  Check if the Payroll upload journal is done correctly

§  Make sure the 3rd parties are paid on time

§  Make sure the medical aid payments are paid on time

§  All salary clearing accounts must be cleared within one month. No entries older than one month

Journals

§  Launching of journals processed by the Assistant Accountant and Sundry Creditors Controller

§  Process monthly journals timeously and accurately

§  Journals done by Accountant to be launched by Financial Accountant or Financial Manager only

Assistant Account

§  It is the Accountants responsibility to ensure that he/she is familiar with the Assistant Accountant’s portfolio as they have to relieve the assistant when he/she is on leave (should the other Assistant Accountant not be in the office)

Assisting Direct Manager

§  Attending to any adhoc duties that may be assigned to you by Management

PACKS

§  Printing the ages and TB for the packs

§  Make sure the ages balance to the TB

§  Run verification reports and save monthly

EFT’s

§  Authorizing EFT’s by checking principle being paid, amount being paid and banking details.

§  Verify against beneficiary list for COD and monthly suppliers

Team Work

§  Build a good team spirit with colleagues

§  Feedback as to whether tasks are completed in time and also attitude towards assisting others

§  Teamwork – assist your team as well as fellow colleagues as and when required.

Operations, Client General Managers & General Managers

§  Attending to all queries that the relevant managers may have during the month

Audit

§  Assist auditors with explanations and queries they may have relating to your division

FLASH

§  Make sure all entries are done before flash and if not, then send your figures to the Financial Accountant by deadline date given

Tax Schedules

§  Make sure the tax schedules assigned to you are done accurately and timeously

Merchant Fees

§  Ensure merchant fees split done by Cashbook Department is correct

§  Ensure that merchant fees are recovered where applicable, according to contracts

AVS Checks

§  Ensure that confirmation of bank details received from new supplier and submitted to Cashbook department for AVS verification

Achieving deadlines as follows:

§  Flash due – 2nd working day after month end

§  PACK due – 2 days after Flash

§  Tax schedule – 10th of every month

§  Income statements due – 15th of every month

§  Month end file recons due – 15th of every month

Queries

§  Unresolved queries to be escalated to Financial Accountant within 24 hours of not being resolved

Application details

Contact Name :Nomsa Mathebula

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