Vacancies

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American Express Travel

Creditors Supervisor (Permanent) Gauteng- Rivonia -Finance
Publication: 20 Jan 2020

Job Description

The employee will maintain Age Analysis Reports as well  exports of invoicing data daily to ensure Creditors in General Ledger accounts are accurate.Monitor and maintain Aged Analysis.The employee will be responsible for Maintain good relationships with Suppliers and Clients (Operations, Consultants, etc.). and honor negotiated terms with these suppliers.Responsible for the smooth running of his/her section in terms of delivery of documents to clients and by supervising all staff at all offices effectively and efficiently and handling Human Capital and their performance which includes their training, recruitment & selection, etc.

Availability

ASAP

Salary

Neg

Required Qualifications

MINIMUM QUALIFICATION AND EXPERIENCE REQUIRED FOR THE JOB

§  Supervisory/Leadership Course

§  Accounting Diploma/Degree (studying towards pertaining to your section)

EXPERIENCE IN YEARS

3 years’ experience in a supervisor role

KNOWLEDGE

MS Office

Location

Rivonia

General Details

ENSURE THAT SUPPLIERS ARE SATISFIED AND THEIR NEEDS ARE MET

§  Supervise Creditors Clerk’s daily / weekly / monthly tasks.

EFFECTIVE COMMUNICATION

§  Effective communication with internal and external clients, maintain good relationships

ACCOUNTS IN PLACE AT HOTELS WHEN CLIENTS NEED TO STAY.

§  New Month-end Suppliers; Creditors Clerk to be assigned and account application collected to enable 2IC to Manager to apply for accounts for the entire Business.

ENSURE THAT  DEBTORS / CLIENTS / QUALITY CONTROL ARE SATISFIED.

§  Payments based on Pro-Forma invoicing to be managed. Register kept to ensure that Tax Invoices are collected, saved and to Clients timeously.

CREDITORS MONTH-END AGED REPORTS BALANCE AND THERE ARE NO DEBITS

§  Overdrawn Creditor Ledgers Management – Month-end Suppliers. Timeous recoveries made; in writing with regular follow ups and possible loss exposure reported.

ENSURE THAT NO ERRONEOUS PAYMENTS AUTHORIZED. BANKING DIVISION SHOULD HAVE ALL PAYMENTS ON TIME.

§  Authorize daily payments ensuring validity and accuracy of EFT request submitted to Banking by daily cut-off time.

AUDIT DOCUMENTATION TO BE IN ORDER.

§  Ensure no payment to International Suppliers as this is against exchange regulations. Reporting requests to Management.

NO LATE EFT’S REQUESTS SUBMITTED TO BANKING. NO DUPLICATE EFT’S TO SUPPLIERS.

§  General Ledger to Excel on a daily basis. Contraed General Ledger to Excel on a weekly basis or more regularly, if required.

DEFAULTS; MAIN MODULE TO GENERAL LEDGER.

§  One General Ledger per Supplier. Necessary defaults done for Suppliers to be accounted for in one General Ledger account.

ENSURE PAYMENTS ARE MADE TIMEOUSLY SO THAT MONTHLY REPORTS ARE NOT LENGTHY

§  Interim reports & Monthly report (Age Analysis) on amounts not paid over to Suppliers by due date.

PRESCRIBED PROCEDURES ARE FOLLOWED BY SUPERVISOR.

§  Knowledge & adherence of all job descriptions of Subordinates.

Application details

Contact Name :Nomsa Mathebula

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