Vacancies

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Infusion Consulting

Invoice Supervisor (Permanent) Gauteng- Pretoria -Retail
Publication: 05 Aug 2014

Job Description

Manage the company’s financial reporting structure. Ensure that all Invoicing is done accurately, valid and complete. Design reports to ensure that staff is performing.

Availability

ASAP

Salary

Neg

Required Qualifications

Diploma in Accounting / Administration.
Minimum 3-5 years’ experience working in Administration role.
Strong systems background.
Proficiency with Microsoft Office applications, particularly Excel.
Previous experience in Travel would be considered an asset.

OTHER SKILLS

Strong Accounting Skills.
Exceptional leadership and team development skills.
Strong problem-solving and decision-making skills.
Ability to manage competing priorities and meet deadlines.
Exceptional verbal and written English communication skills.
Detail-oriented, well-organized.
Ability to readily adapt to and lead through changing environment.
Professionalism

Location

Pretoria

General Details

Invoicing of clients’ land arrangement invoices
Invoicing of after hour calls
Invoicing of management fees, if applicable
Invoicing of courier fees, if applicable
Ensure all aspects of the clients’ invoices are processed correctly.
Process suppliers’ invoices immediately upon receipt from Invoice Processors
Attach all supporting documents to the invoice
Prepare invoice batch spreadsheets (land & air invoices) as per clients’ requirements – date and format
Record invoice numbers on credit card statements (where applicable)
Ensure client invoices follow the same sequence as the spreadsheet and/or credit card statement
Hand batches to Quality Controller to check
Ensure that our company’s name, address and Vat number appear on the supplier’s invoice
Ensure that the supplier name on our invoice corresponds with that on the supplier’s invoice
Ensure that the clients name is on the invoice
Print invoice and remittance advice
Hand the remittance advice with supporting documents to the Pre-Payment Clerk for payment when completed


3.Leadership and Management:

Define opportunities, communicate vision and goals in a way everyone understands, know what most important and set priorities are, ask for commitment, follow up on progress being made, and promote accountability.
Encourage staff to work with Finance Administration, Operations and other related departments to resolve any outstanding issues timely.
Coach regularly, promote responsibility-taking, communicate expectations with clarity, ensure differences are resolved, make meaning of events for others, and share information.
Guide recruitment, key staff retention, staff training and performance management.
Make and keep commitments, seek opportunities to partner with clients, be optimistic and anticipate client and staff needs.
Know and live the values, ensure team members are living the values.

4.Reporting

Design and test new reports evaluate existing reports and develop a more efficient means of gathering and reporting data.
Satisfy the needs of all internal requirements and those of external parties like clients.
The preparation of weekly and monthly reports for the Finance Operations Manager and relevant clients.
Working to detailed timetables to ensure that actions on the critical path are identified and deadlines are met.
Having in place the staff and contingency plans to ensure that all reports are submitted on time despite unforeseen circumstances.

Application details

Contact Name :Nomsa Mathebula

Contact Phone:011 465 3944

Apply Now