Job Description
To ensure all Clients trade within their credit terms and if in the unlikely event they don’t bring to the attention of Management. Ensure Club Bank accounts are reconciled daily so that any discrepancies are picked up immediately. In the unlikely event of this happening to urgently set up to resolve issues to get back on track and to asses with Management whether staff should be held accountable. To ensure any write offs and entries not in the normal course of the business are approved. To ensure any flow of funds into or out of the company follows company internal control procedures to protect against fraud and error.
Responsible for the following monthly reports for the Financial Manager/Operations Manager and Financial Director.
- Creditors Age Wise with comments –ensure NO deviation
- Debtors Age Wise with Comments – Run twice month - ensure NO deviation
- Mid-month Debtors Age Wise with Comments to Franchise director.
- Monthly Bank recons.
Other recons to be put on Final month end folder in L drive
- 8650 recons for CLHO and CORD
- Creditors commission recons (GTA , Pegasus, foreign hotel, Travelport, Exclusive)
- Zoon 8 listings
Staff Responsibility
- Have weekly meeting with staff to address any issues.
- Ensure that Staff are properly trained in their respective job functions.
- Ensure that Staff have job descriptions and that they work accordingly. (YB busy with this)
- Assist staff where needed but never at the expense of getting your own work done and not meeting your deadlines.
- Ensure staff aware of the company procedures and processes
- Ensure that staff who are not pulling their weight are held responsible as it puts pressure on the rest of the team.
Clients Responsibility
- Emails to be answered with 24hours max 48 hours from team members
- Ensure team weekly updates and allocated clients’ accounts
- Weekly ticketing sheets to be checked so that payments for invoices are recorded
- Should clients have special needs ensure respective team member has details on L drive so that in their absence anyone can get involved.
- Ensure that the swiping/receipt and payments are daily up to date. If there is going to be a delay -get another member involved to help.
- Make sure month end deadlines are met by all
- Make sure the commission pay-outs to clients are done within 2 days of receiving remittance .General
- Ensure all bank statements are checked daily and entries processed
- Ensure the monthly expense list on L drive is always updated so that it can be used by anyone to check all invoices received for payment for the month.
- Ensure Procedure and Processes for External/Internal audit on L Drive is updated at all times
- Ensure marketing receives a listing weekly
- Ensure leisure receives a listing weekly
- Ensure VCS settlements are banked
Required Qualifications
Qualification:
- Financial background and knowledge of accounting essential
- Knowledge of accounting essential
- Previous team leader experience advantageous
- Required to remain flexible to adhoc projects
- Manage staff with work performance, appraisals, development and training
- Motivate staff
- Outgoing and approachable with excellent customer service skills
- Excellent verbal and written communication skills
- Computer Literate
- Attention to detail
- Ability to excel under pressure
- Outgoing and approachable with excellent staff skills
- Excellent organisational skills
- General admin
- Team Player
Location
Western Cape
Cape Town CBD
General Details
http://careers.clubtravel.co.za
Application details
Wardah Smith
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