Job Description
Senior Events Coordinator at an established PCO (Professional Conference Organizer) based in Bryanston
Daily responsibilities include, but are not limited to:
- Daily liaison with clients/suppliers/venues/office staff
- Implementation and execution of a variety of events, conferences or small tours
- Management of third party suppliers
- Onsite event management from set up to closure
- Managements of various social media campaigns
- Management of various company databases
- Ensuring client’s expectations are met and the highest delivery of service is driven through the business.
- Ensuring that clients are offered the best available prices and products.
- Continually looking for creative ideas and reviewing product offerings for clients.
- Building and retaining relationships with clients.
- Ensuring effective communication with clients at all times.
- Ensuring that all correspondence, documentation, proposals, presentations are delivered accurately and timeously.
- Following up with clients and on new leads
- Establish reason for decline on proposals
- Ensuring that job bags (event folders) are kept up to date at all times.
- Ensuring that all financials are maintained and accurate.
- To be financially accountable for each aspect of the file/event.
- Following-up with clients and suppliers on a continual basis with regards to outstanding payments and information.
- Building and maintaining good relationships within the team.
- Pro-actively getting involved as needed.
- Assisting in areas of your expertise.
Requirements
- Events Management Skills
- Experience with exhibitions, product Launch's, road shows, corporate events, conferences & incentives
- Creativity
- Prepare and present proposals
- Manage an event from start to finish including the management of the budget in excel
- Liaise with various role-players and suppliers and facilitate the smooth running of the event
- Social media management
- Strong administration skills
Availability
Immediately
Salary
Negotiable based on experience
Required Qualifications
Qualification:
- Minimum of Matric qualification
- Degree or Diploma in Travel / Tourism / Marketing
Location
Gauteng
Bryanston
General Details
Essentials
- Minimum of five years' experience gained in coordinating events is essential including references
- Strong operational knowledge and experience
- A valid driver's licence and own reliable vehicle
- As a requirement of the position it is essential that the candidate is able to work hours in addition to normal working hours including weekends occasionally
- Be willing to travel occasionally
- Long hours and some weekend and public holidays
- Flexibility to assist colleagues out of normal office hours, when and if required.
Computer Skills
- MS Word, Excel (including formulas), PowerPoint, Outlook, Internet
Advantageous
- MICE Experience (Meeting, Incentives, Conference and Events)
- Banqueting/hotel experience
- Sales experience
Personal Skills/Attributes
- Stress tolerance
- Work effectively in a high pace environment
- Adaptability
- Good attention to detail and multitasking skills are essential
- Excellent communication skills, both verbal and written
- Excellent time management skills
- Problem solving skills
- Numerical skills – manage budgets extremely important
- Ability to work under pressure and meet deadlines
- Good administrative skills
- Multi-tasking and the ability to work on a number of projects at any given time.
Application details
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