Travelinfo

Job Description

• Ensure accurate and timeous payment to Suppliers.
• Making timeous Supplier payments to Regional & International Hotels
• Take preventative steps in ensuring no losses.

Availability

ASAP

Salary

Neg

Required Qualifications

Qualification:

• All controllers are maintaining their accounts without any complaints or missed deadlines
• Ensure that all clients are satisfied and needs are met.
• Driving the processes and procedures of the Company.
• High volumes
• Short turnaround time, no advance warning.

Location

Gauteng

Rivonia

General Details

International & Regional Supplier payments

• Oversee Staff

Conversion of foreign currency Supplier invoices and invoicing Customers

• Convert currency to ZAR, apply Customer agreements to relevant invoicing.

Timeous Supplier payments to Regional and International Suppliers

• Ensure Guests are well received at Establishments, and payments made in time to not inconvenience Guest.

Different forms of payment

eNett

§  Customer fees

Ensure invoicing of fees are invoices, and Customer agreements honoured.

• Journals

Accounting for exchange differences, ensuring no debits & where applicable corrective invoicing to Customers.

• Tourvest Ledgers

Supplier ledgers clear of debits and overdues in NetSuite

• Reporting

Monthly reporting on Aged reporting for audit purposes.

• Payments authorization

Signing off on payments, ensure all accounting is accurate.

• After Hours Payments

Facilitate payments for reservations not paid for during office hours by daytime process. Rotational duty.

• Cashflow

Do cash forecasts on requirement of funds to be paid out via eNett card and/of EFT.

• HC People and Performance Management  
• Effective management of the Team
• Staff appraisals to be completed and Performance Development Plans to be created for staff who are not performing.
• Assistance with recruitment, selection and appointments of candidates
• Ensure Payroll and HR receive the necessary forms for the staff members personal files, deadlines to be met
• Training and Development of Staff
• Delegation of work to staff and effective management thereof
• Coach, mentor and provide guidance to staff where necessary
• Ensure staff are aware of Code of Conduct and Company policies
• Drive cost reduction within the team
• Ensure work area is neat and tidy at all times for yourself and your team
• Ensure one’s “Out of Office” is on when one is not in the office
• Advise IT to put on the “Out of office” when one is off sick
• Redirect emails to someone else’s mailbox if necessary
• Knowledge of staff’s Job descriptions and ensuring they are adhered to.
• Drive TTS Vision and Step Up Program to staff
• Development of staff
• Ensure training & development of staff; ensure a succession plan for all.
• Support to Manager in ensuring success of entire Department
• Maintain good relationships with Operations, Consultants & internal teams
• Contribution & Attitude
• Contribution to positive outcome and success of entire department not just of own duties. To energize those around you.
• Queries
• Respond to all within 24 hours
• Feedback from auditors
• Assist Auditors with queries they may have in your section of work
• General office work
• Ad-hoc admin duties.
• Any duty assigned to you by Management.
• Team Work
• Assist with any task assigned to you by Management
• Provide assistance to your team where necessary
• Build a good team spirit with colleagues
• Feedback as to whether tasks are completed in time and also attitude towards assisting others
• Teamwork – assist your team as well as fellow colleagues as and when required.
• Communication
• Ensure staff are well informed through open communication, regular staff meetings etc.
• Provide regular & consistent feedback
• Encourage two-way communication from staff.
• Effective communication with management and colleagues
• Be polite and respectful.

Application details

Nomsa Mathebula

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