ASAP
Neg
Qualification:
Gauteng
Rivonia
Month end file
§ A file including reconciliations of Balance Sheet and Income Statement Accounts must be prepared and printed
§ All recons must be accurate and will be reviewed and approved
Management Fees
§ Invoice management fees timeously and follow up with Client General Manager (CGM) and client with regards to payments.
§ Calculate & review monthly management fee provision, based on individual agreements at the beginning of each month, in arrears
§ Completing the Client Income Statement as soon as the management fee calculations are done
§ Raising invoices in General Ledger (GL) where payment is due to TTS & ensuring the payment received thereof.
§ Ensure monthly fixed fees and matching fees are invoiced and payments received
Individual Income Statement’s
§ Ensure that Income statements balance to Profit Analysis
§ Check for anomalies between budget and actual figures
§ Provide reasons for variances and suggestions to improve
§ Once balanced, send to the General Managers monthly.
§ Include detailed list of expenses as agreed with General Manager
BEE
§ Assist with collection of BEE certificates
Fees
§ Ensure contracts and fee schedules received for all new and current clients received
§ To be saved in U:\Finance\Accountants\Contracts and in ECM in the contracts folder
§ Ensure fees loaded correctly on TravelIT/AGM
§ Ensure fees increased once contract expires
Manpower
§ Processing all man power journals including Incentive and AOD deduction report
§ Process journals to allocate CTC to the correct cost center
§ Check if the Payroll upload journal is done correctly
§ Make sure the 3rd parties are paid on time
§ Make sure the medical aid payments are paid on time
§ All salary clearing accounts must be cleared within one month. No entries older than one month
Journals
§ Launching of journals processed by the Assistant Accountant and Sundry Creditors Controller
§ Process monthly journals timeously and accurately
§ Journals done by Accountant to be launched by Financial Accountant or Financial Manager only
Assistant Account
§ It is the Accountants responsibility to ensure that he/she is familiar with the Assistant Accountant’s portfolio as they have to relieve the assistant when he/she is on leave (should the other Assistant Accountant not be in the office)
Assisting Direct Manager
§ Attending to any adhoc duties that may be assigned to you by Management
PACKS
§ Printing the ages and TB for the packs
§ Make sure the ages balance to the TB
§ Run verification reports and save monthly
EFT’s
§ Authorizing EFT’s by checking principle being paid, amount being paid and banking details.
§ Verify against beneficiary list for COD and monthly suppliers
Team Work
§ Build a good team spirit with colleagues
§ Feedback as to whether tasks are completed in time and also attitude towards assisting others
§ Teamwork – assist your team as well as fellow colleagues as and when required.
Operations, Client General Managers & General Managers
§ Attending to all queries that the relevant managers may have during the month
Audit
§ Assist auditors with explanations and queries they may have relating to your division
FLASH
§ Make sure all entries are done before flash and if not, then send your figures to the Financial Accountant by deadline date given
Tax Schedules
§ Make sure the tax schedules assigned to you are done accurately and timeously
Merchant Fees
§ Ensure merchant fees split done by Cashbook Department is correct
§ Ensure that merchant fees are recovered where applicable, according to contracts
AVS Checks
§ Ensure that confirmation of bank details received from new supplier and submitted to Cashbook department for AVS verification
Achieving deadlines as follows:
§ Flash due – 2nd working day after month end
§ PACK due – 2 days after Flash
§ Tax schedule – 10th of every month
§ Income statements due – 15th of every month
§ Month end file recons due – 15th of every month
Queries
§ Unresolved queries to be escalated to Financial Accountant within 24 hours of not being resolved
Nomsa Mathebula