Job Description
RED CARPET TRAVEL WITH LIA is seeking a Debtors Clerk to assist with functions which include - but not limited to - monthly cash flow management as per Debtors book, Debtors Age Analysis review and feedback, Debtors recons, payment collections, month-end processes, monthly Debtors review and much more.
Availability
01 March 2020
Required Qualifications
Qualification:
A. DEBTORS FUNCTION
- Sending invoices weekly to accounts
- Sending of monthly statements
- Following up on payments
- Query management and resolution – daily
- Collection of all monies associated with your accounts
- Debtors reconciliation of statements/ledger for all accounts
- Daily processing and allocation of receipting and incoming funds from bank statement - all receipting to be completed within 24 hours(working) of payment receipt
- Managing of credit notes and overpayments - ensuring that credit notes are paid to the client and overpayments refunded within the same month - maximum period 60 days
- Full reconciliation of Amex recon for MCG accounts
- All debtors older than 60 days to be reported on
- Debtors aging to not exceed 90 days
- Review unallocated funds weekly
- Managing of credit limits and chasing debtors by telephone, email and client meetings
- Send debtors aging to GM every 2nd day
Full debtors collection of the supplier payments that appear on the aging.
Full debtors book management for all cash sale accounts: -
1. Consultant cash sales - weekly statement to be sent to the consultant and continuous follow up. All cash sale accounts must be clear at month end.
2. Ensure a clear record is kept of all communication pertaining to outstanding debtors and what you have done to collect outstanding monies
3. Follow up and report weekly daily on outstanding documentation required from relevant departments (eg. consultants, debtors, quality control) to meet deadlines.
B. GENERAL DEBTORS OPERATIONS
- Accuracy on speed points & Peach Payments
- Managing credit card handling fee of 2.75%
- Prepare credit applications for approval by the Supervisor or Credit Control Manager
- Conduct Credit Bureau enquiries
- Notify superior of any suspicious or potentially fraudulent transactions
- Maintain an efficient filing system in respect of accounting data, records, contracts and invoices;
- Report on bad debt and the recovery thereof and escalate when required, any invoices older than 60 days that are unpaid, full monthly recon to be kept on file
- Send Tours Manager weekly payment/receipt schedule for all tours invoices.
C. QUERY RESOLUTION MANAGEMENT
- Attend to queries and not left for longer than a period of 1 month from query date
- Resolve all customer complaints and queries timeously and provide a 24 hour response time
- Escalate unresolved queries to Supervisor/Financial Manager.
- Constant communication with all parties around accounts receivable function.
- Overall management of client queries on PaperTrail
D. INVOICING
- Assistance of Invoicing of all land arrangements, service fees and commissions
- Accuracy of Invoices
- Credit notes for Ticket Refunds from BSP Billing
- Credit note for Land Arrangement and Air Ticket as authorized by Finance Manager
TINS for Lia and Econet on a daily basis - including service fees.
Knowledge Required
- Travel industry experience needed.
- Relevant debtors experience
- Sound knowledge of general accounting principles
- Proficiency in Microsoft Office package with Intermediate MS Excel.
- Ability to prepare debtors recons
- Sound knowledge of Quicktrav (Win-main, invoicing & Vouchers).
- Sound knowledge of Papertrail.
- Knowledge of travel documents, BSP/Refunds
Previous Work Experience Required
Minimum of 5 years’ experience as a debtors clerk. The successful candidate must be able to work under pressure, have attention to detail, must be accurate, customer focused, a positive outlook, excellent team player, committed, hardworking and eager to learn.
Location
Gauteng
Randburg
General Details
Applications must be submitted on the Club Careers recruitment portal.
https://www.clubtravelgroup.co.za/club-careers
Application details
Wardah Smith
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