Vacancies

12...495051525354555657...221222

American Express Travel

International Pre-payment and Special Projects Supervisor (Permanent) Gauteng- Rivonia -Finance
Publication: 19 Aug 2019

Job Description

  • Ensure accurate and timeous payment to Suppliers.
  • Making timeous Supplier payments to Regional & International Hotels
  • Take preventative steps in ensuring no losses.

Availability

ASAP

Salary

Neg

Required Qualifications

  • All controllers are maintaining their accounts without any complaints or missed deadlines
  • Ensure that all clients are satisfied and needs are met.
  • Driving the processes and procedures of the Company.
  • High volumes
  • Short turnaround time, no advance warning.

Location

Rivonia

General Details

International & Regional Supplier payments

  • Oversee Staff

Conversion of foreign currency Supplier invoices and invoicing Customers

  • Convert currency to ZAR, apply Customer agreements to relevant invoicing.

Timeous Supplier payments to Regional and International Suppliers

  • Ensure Guests are well received at Establishments, and payments made in time to not inconvenience Guest.

Different forms of payment

eNett

§  Customer fees

Ensure invoicing of fees are invoices, and Customer agreements honoured.

  • Journals

Accounting for exchange differences, ensuring no debits & where applicable corrective invoicing to Customers.

  • Tourvest Ledgers

Supplier ledgers clear of debits and overdues in NetSuite

  • Reporting

Monthly reporting on Aged reporting for audit purposes.

  • Payments authorization

Signing off on payments, ensure all accounting is accurate.

  • After Hours Payments

Facilitate payments for reservations not paid for during office hours by daytime process. Rotational duty.

  • Cashflow

Do cash forecasts on requirement of funds to be paid out via eNett card and/of EFT.

  • HC People and Performance Management  
  • Effective management of the Team
  • Staff appraisals to be completed and Performance Development Plans to be created for staff who are not performing.
  • Assistance with recruitment, selection and appointments of candidates
  • Ensure Payroll and HR receive the necessary forms for the staff members personal files, deadlines to be met
  • Training and Development of Staff
  • Delegation of work to staff and effective management thereof
  • Coach, mentor and provide guidance to staff where necessary
  • Ensure staff are aware of Code of Conduct and Company policies
  • Drive cost reduction within the team
  • Ensure work area is neat and tidy at all times for yourself and your team
  • Ensure one’s “Out of Office” is on when one is not in the office
  • Advise IT to put on the “Out of office” when one is off sick
  • Redirect emails to someone else’s mailbox if necessary
  • Knowledge of staff’s Job descriptions and ensuring they are adhered to.
  • Drive TTS Vision and Step Up Program to staff
  • Development of staff
  • Ensure training & development of staff; ensure a succession plan for all.
  • Support to Manager in ensuring success of entire Department
  • Maintain good relationships with Operations, Consultants & internal teams
  • Contribution & Attitude
  • Contribution to positive outcome and success of entire department not just of own duties. To energize those around you.
  • Queries
  • Respond to all within 24 hours
  • Feedback from auditors
  • Assist Auditors with queries they may have in your section of work
  • General office work
  • Ad-hoc admin duties.
  • Any duty assigned to you by Management.
  • Team Work
  • Assist with any task assigned to you by Management
  • Provide assistance to your team where necessary
  • Build a good team spirit with colleagues
  • Feedback as to whether tasks are completed in time and also attitude towards assisting others
  • Teamwork – assist your team as well as fellow colleagues as and when required.
  • Communication
  • Ensure staff are well informed through open communication, regular staff meetings etc.
  • Provide regular & consistent feedback
  • Encourage two-way communication from staff.
  • Effective communication with management and colleagues
  • Be polite and respectful.

Application details

Contact Name :Nomsa Mathebula

Apply Now